Events Production, Streaming and Facilitation 38 views

Kenya Investment Mechanism
Scope of Work
Consultancy Position: Events Production, Streaming and Facilitation
Type of Contract: Fixed Price with Fixed Term
Estimated Start Date: O/A May 27, 2022
Estimated Completion Date: O/A August 15, 2022
Position Reports To: Communications Director
Background
USAID’s Kenya Investment Mechanism
Kenya Investment Mechanism (KIM) is a five-year USAID activity that is facilitating $520 million in investment for key sectors of Kenya’s economy, including agriculture; health; water, sanitation, and hygiene (WASH); energy and infrastructure; women-owned businesses; and regional trade and investment opportunities. The project supports the mobilization of private investment and accelerates enterprise-driven development.
KIM addresses two principal market failures that have discouraged investors from financing small, and medium enterprises (SMEs) across East Africa; insufficient quality consulting services and limited availability of financial products tailored to these sectors. KIM builds the capacity of financial institutions (FIs) and business advisory service providers (BASPs) through training and technical assistance and offers smart incentives to facilitate private finance and investment for the working capital needs of smallholder farmers and SMEs. Transformation of the financial ecosystem is further supported by a diverse range of sustainable partnerships—with and among strategic businesses, institutions, government counterparts (county and national) and other development partners—to replicate and scale creative approaches to unlock finance and investments.
Concurrently, KIM leads policy reform efforts focused on removing barriers inhibiting large-scale investment into the target sectors, therefore unlocking further finance. The two objectives result in the project serving as an investment platform that mobilizes substantial capital from the private sector and builds partnerships between stakeholders for a more robust, sustainable, and inclusive financial ecosystem.
KIM’s geographic scope is the East African Community (Kenya, Uganda, Tanzania, Burundi, South Sudan, and Rwanda), as well as Ethiopia.
The Palladium Group
Palladium is the implementing organization behind KIM. As a global leader in the design, development, and delivery of Positive Impact, Palladium creates enduring social and economic value. We work with foundations, investors, governments, corporations, communities, and civil society to formulate strategies and implement solutions that generate lasting social, environmental, and financial benefits.

For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved—and is committed to continuing to improve—economies, societies and most importantly, people’s lives.
Objective of Assignment
KIM seeks the services of Events Production, Facilitation and Streaming consultant who will assist in organizing in-person, virtual and hybrid events, including curating the end-to-end flow of the events, preparing participants as required, facilitating (emceeing) the events, live streaming the happenings of the events to a virtual audience as needed, as well as documenting the events through videos, photos, and post event reports.
The most immediate events envisioned for this scope include the following:
KIM’s SMEs Pitching Session happening on June 14th, 2022
KIM’s showcase of selected SMEs during the AmCham Summit 2022, happening on June 29-30, 2022.
Scope of the Assignment
In conjunction with KIM’s Communications Director, develop concepts for each event
Prepare invitations and promotional materials that promote the events
Work with KIM’s Communications Director to prepare speakers to be featured in the events, including developing talking points and presentation decks
Carry out polls and other engagement strategies that drive participation from events attendees.
Offer live streaming services to ensure KIM’s virtual audience follows the happenings of the events. This includes managing the design of streaming assets (back plate, lower thirds, stingers, etc.)
Be the emcee to moderate the events.
Document events with videos, photos, and notes.
Develop final reports on the events.
Deliverables
The consultant will be expected to submit the following deliverables:
· Production strategy and plan for each event.
· Quality pre-event products: flyers, banner designs, speakers’ bios and other event materials, speaker prep sessions, creation of virtual event run down document for delivery of live event,
· Quality live streamed sessions across all KIM’s social media sites
· Documentation: success story, participation report, edited video recordings, and photos for each event
Required Experience and Qualifications
The consultant is expected to have the following experience and qualifications:
Demonstrated end-to-end event production experience – virtual, in-person and hybrid events.
Deep understanding of the virtual and on-site virtual production process.
Experience moderating/facilitating high-level events
Ability to partner closely with teams to ensure creativity in curating events
Strong communication, written, presentation and interpersonal skills.
Proven success building solid business relationships and managing partner expectations.
Experience with video or photo production required.
Ability to learn, adapt and provide innovative solutions that deliver successful event.
Level of Effort and Timing
The consultancy is expected to commence o/a May 27, 2022, and be completed o/a August 15, 2022.
Proposal Submission
Qualified firms/consultants are encouraged to submit a proposal to us.kimprocurement@thepalladiumgroup.com, with reference “Events Production, Streaming and Facilitation Consultancy”. To be considered, your proposal must be received by May 13th, 2022, 2:00PM EAT (UTC +3).
The proposal must include the following:
· At most 1-page capacity statement letter
· At most 2 pages detailed CV of the consultant
· At most 1-page containing links to portfolio of consultant’s relevant past experiences
· Financial proposal based on the deliverables outlined in this scope of work.
KIM is obliged by the Kenyan tax authorities to withhold taxes on service fees as well as any applicable VAT. Candidates are advised to ensure that they have a clear understanding of their tax position about the provisions of Kenyan tax legislation when formulating their financial proposals.
Evaluation
Proposals received will be evaluated based on the following criteria. Please note that there are no marks attached to the criteria.
No.
Criteria for Assessment
1.
Past Work Experience
a) Examples of similar work undertaken –
· Experience in end-end event production
· Experience in virtual and on-site production
2.
Understanding SOW
b) Understanding of what KIM is expecting from this assignment (Reference – submitted capacity statement letter)
3.
Technical experience of the consultant proposed
c) Training background in media production
d) Experienced in photography
e) Experienced in moderating high-level events
f) Capacity to live stream the events on multiple platforms, including YouTube, Facebook, and LinkedIn
g) Strong communication, written, presentation and interpersonal skills.

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