Grants Coordinator 209 views

Grants Coordinator

Company Overview:

About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.  We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives. 

Diversity, Equity & Inclusion – We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.  

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at accessibility@thepalladiumgroup.com

Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

Project Overview and Role:

NPI EXPAND Overview

The New Partnerships Initiative (NPI) Expanding Health Partnerships—NPI EXPAND Project— is a five-year, U.S. Agency for International Development (USAID) funded project which aims to support Missions with increasing the availability and utilization of quality health services across all USAID priority health areas.

USAID is committed to expanding its range of implementing partners by investing in new and underutilized local partners (NUPs) and strengthening their capacity to strategize, plan, and implement health sector programs with USAID funds. Enhanced participation of capable local partners to increase demand for and deliver high-quality, high impact health services will enable governments to meet crucial health goals equitably and sustainably. NPI EXPAND will catalyse opportunities to scale up innovative interventions by strengthening the capacity of NUPs with varying levels of capabilities and exposure to USAID through a subaward/Grants management program.

The USAID Ethiopia Mission is engaging the NPI EXPAND project to support their Empowered Communities for Better Health (ECBH) project appraisal document, which aims to empower communities to take action and responsible for the health and Nutrition drive the cycle of responsive and accountable health service delivery. Moving away from a supply/demand model of health systems development, the ECBH emphasizes the need to engage communities toward improved health services and outcomes. This involves tapping civil society organizations, networks (e.g., women, men, youth), professional associations (e.g., midwives), religious institutions, and community elders and other community structures (e.g., IDDIRs) toward better health. The potential of these actors in community health systems has not been fully leveraged in part due to overdependence on Women’s Development Army (WDA) structures. The accountability framework also needs to be expanded and strengthened to cover all levels of the health system.

NPI EXPAND Ethiopia Activities Overview and Role:

The goal of the NPI EXPAND activity in Ethiopia is to increase availability and utilization of high-quality high impact Family planning/ Maternal, New-born, child Health services through empowering capable New and Underutilized local implementing partners. NPI will emphasize capacity building of local partners through making grants and provision of managerial and technical capacity building activities.

NPI EXPAND will achieve these goals by meeting the following objectives:

1. Strengthen the sustainability and organizational capacity of key NGOs to successfully manage social marketing and health advocacy programs as prime recipients of USAID funding.
2. Increase utilization of priority health products and services including socially marketed contraceptives and FP services, water treatment products and mosquito nets.

Increased adoption of innovative health practices, increased adoption of innovative technologies by the health sector, and scaling of underused health innovations.

The undertaking of the Subawards/Grants Management program of NPI EXPAND is to provide effective and efficient subawards/grants management, guiding grantees through the grant lifecycle to support their successful implementation of activities, in support of the NPI EXPAND objectives.  The Ethiopia Grants Coordinator, under the NPI EXPAND Grants Team, will aid in promoting consistent implementation of policy and procedures, flexibility, responsiveness, innovation, and collaboration in the administration of NPI EXPAND subawards/grantmaking program in Ethiopia. This position will report administratively on a day-to-day basis to the Country Team Lead, with functional reporting to the Grants Management Director in Washington, DC.

 Primary Duties and Responsibilities: 

Duties and Responsibilities

The Grants Coordinator will be expected to:

• Implement grant activities at country level;
• Oversee grant management and implementation at the country level;
• Work closely with HQ colleagues to provide effective and collaborative due diligence and oversight of grants;
• Participate in risk assessment processes, providing input into the assessment of the eligibility and grants administration capacity of prospective grantees;
• Analyze proposal budgets for allowability, allocability, and reasonableness;
• Draft new grant agreements and amendments for approval by HQ;
• Ensure the smooth management of country grants portfolio, including timely payments, quick responses to grantee inquiries, and efficient problem-solving;
• Verify milestone achievements in each grant subaward;
• Maintain an up-to-date country grant portfolio, sending all reminders, follow-ups, and closeouts;
• Review grantee financial reports, payment requests, and conduct resolution of invoice review findings
•  Facilitate grantees’ understanding of grant, reporting, and audit requirements;
• Ensure that grants awarded are compliant with US Government and/or other special requirements;
• Serve as primary point of contact for post-award grants implementation, ensuring all grant files are complete, accurate, and up to date for spot checks and audits;
• Review internal documents and processes for compliance as needed;
• Perform other duties as assigned under the NPI EXPAND project.

Period and Location of Performance

Period of performance is one year, with annual renewal based on performance and funding availability. Location for this engagement is Addis Ababa-Ethiopia with travel in-country required to support other NPI EXPAND activities, attend meetings or participate in conferences or workshops.Only Ethiopian nationals currently residing in Ethiopia will be considered for this position.

Required Qualifications:

• Bachelor’s Degree in international development, international studies, business, finance, accounting, non-profit administration, or other relevant field;
• Strong experience working with grants, business, finance, accounting, or other related field;
• Strong experience managing grants for donor organizations, USAID grants management system highly preferred;
• Effective communication and excellent interpersonal skills;
• Excellent skills in speaking and writing English and Amharic;
• High level of computer literacy and strong experience with Microsoft Office products;
• Ability to deal appropriately with sensitive issues and maintain a high level of confidentiality at all times;
• Ability to travel on an occasional basis;
• Attention to detail and ability to multi-task, set priorities, and organize time efficiently;
• Strong ability to be a team player and self-starter, comfortable in a supporting role, working independently, and in a multicultural environment;