Procurement Manager, CATALYZE MS4G 245 views

Procurement Manager, CATALYZE MS4G

Company Overview:

 Palladium is a global leader in the design, development, and delivery of
Positive Impact – the intentional creation of enduring social and economic
value.  We work with foundations,
investors, governments, corporations, communities, and civil society to
formulate strategies and implement solutions that generate lasting social,
environmental and financial benefits. For the past 50 years, we have been
making Positive Impact possible. With a team of more than 2,500 employees
operating in 90 plus countries and a global network of more than 35,000
technical experts, Palladium has improved -and is committed to continuing to
improve – economies, societies and most importantly, people’s lives. Palladium
is a child-safe organization, and screens applicants for suitability to work
with children.  We also provide equal
employment to all participants and employees without regard to race, color,
religion, gender, age, disability, sexual orientation, veteran or marital
status.

Project Overview:

Launched
in 2020, CATALYZE: Market Systems for Growth (MS4G) drives private enterprise
expansion to contribute towards Ethiopia’s future economic growth and
prosperity. MS4G intends to foster enterprise-driven growth, especially among
private enterprises that have high growth potential and the capacity to
catalyse job creation throughout market systems. MS4G’s goal is to address
systemic challenges, including building business development services capacity,
creating a more conducive business environment, building the financial sector
infrastructure and capability within private finance providers, and expanding
the digital economy. MS4G catalyses private sector growth by improving access
to finance and facilitating transactions through targeted interventions across
market systems (demand, supply, and enabling environment).  Expanded
access to finance will also drive change across the market system by increasing
business revenue and necessitating job creation.  The program is expected to operate through
September 2024.

For its second year of implementation, project activities in the
agriculture and WASH sectors will take a larger priority. MS4G is required to
coordinate closely with other USAID and US Government (USG) activities. Across
all initiatives, there will be a cross-cutting focus on women and youth, as
well as a focus on ensuring that disparate ethnic groups and regions equitably
benefit from interventions.

Primary Duties
and Responsibilities:

 The CATALYZE MS4G
Procurement Manager will be responsible for overseeing all aspects of the
acquisition of goods and services for the project from requisition to
disposition. The Procurement Manager will ensure the project’s compliance with
Palladium and USAID policies, rules and regulations. They will report to the CATALYZE
MS4G Director of Finance and Administration with secondary reporting the
CATALYZE Global Subcontracts and Procurement Manager.

• Provide team
  with guidance on and interpretation of USAID regulations as they relate to
  the procurement life cycle.
• Coordinate with
  the Subcontracts & Procurement Manager, CATALYZE to ensure process
  standardization and compliance with Palladium policies and procedures.
• Accept
  requisition requests from CATALYZE staff for the procurement of goods and
  services
• Work closely
  with CATALYZE: MS4G staff to develop Requests for Proposals (RFPs) and
  Requests for Quotations (RFQs) as appropriate.
• Maintain a
  contact list of possible bidders and suppliers of commonly required goods
  and services.
• Post
  solicitations as needed to websites and newspapers.
• Serve as
  primary point of contact for interested bidders and facilitate written
  Question & Answers and bidders’ conferences.
• Moderate
  technical evaluation committees and conduct pre-award risk assessment of
  subcontractors and draft corresponding appropriate special conditions.
• In close
  cooperation with finance & accounting staff, conduct a cost/price
  analysis of bidders’ cost proposals.
• Negotiate terms
  and conditions, and review and approve draft subcontracts and purchase
  orders of varying complexity, including but not limited to commercial item
  subcontracts, consultant agreements, and umbrella contracts (Blanket
  Purchase Agreements and Indefinite Delivery Indefinite Quantity).
• Prepare
  subcontractor monitoring plans, conduct monitoring in collaboration with
  project and finance staff, and document monitoring results, including
  performance, compliance with terms and conditions, and budget management.
• Track all
  project assets in project registry, periodically assess condition, and
  dispose of assets per USAID regulations and Palladium policies and
  procedures.
• Maintain
  audit-ready subcontract files and facilitate external subcontract audits
  as required.
• Serve as
  initial point of contact for all disputes with CATALYZE: MS4G
  subcontractors.
• Promote timely
  resolution of internal and external issues/problems related to
  subcontracts administration.
• Conduct
  training and capacity building for subcontractors as needed, in particular
  for those new to USAID funding.
• Monitor
  business risks including but not limited to tracking funding delays,
  execution of subcontracts, expired authorizations, delayed payments and
  advances to subcontractors and vendors.
• Contribute to
  the project’s financial forecasts by closely tracking subcontractor
  invoicing projections.
• Actively
  participate in periodic meetings to assess compliance with terms and
  conditions of awards and take leadership in seeing that deficiencies in
  compliance are corrected.

Required
Qualifications:

• Track record in
  developing large budgets.
•  Knowledge of
  and compliance to Federal Acquisition Regulations, USAID Acquisition
  Regulations, and 22 CFR 228.
•  Strong
  financial and operational management experience.
• Professional
  level of oral and written fluency in English language.
• Experience
  building capacity of local organizations and implementing partners.
• Relevant
  computer software skills and familiarity with standard applications in MS
  Office.

Preferred
Qualifications:

• A bachelor’s
  degree in relevant field; Business Administration or other related field
  is preferred relevant to the position requirements.
•  At least 5 years of work experience in
  operations/logistics on large-scale, donor-funded projects, preferably on a
  USAID-funded project