Senior Coordinator, Humanitarian Program Portfolio 99 views

JOB DETAIL

Summary
The Sr. Coordinator, Humanitarian Program Portfolio provides strategic support to the Department of Humanitarian Response’s (DHR) award portfolio from opportunity to closeout and helps ensure that DHR award records are properly maintained in Save the Children’s Award Management System (AMS), including data entry and workflow processing. The Sr. Coordinator will provide more in-depth support to a priority portfolio of countries, including support to proposal development activities, project start-up, agreement processing, reporting, and project pre-closeout. The Sr. Coordinator will also perform portfolio data analysis and reporting for DHR and will be responsible for tracking and analyzing KPI performance. They will serve a key information management role for the team and will contribute to continuous improvement, recommending process improvements for senior management consideration.
 
What You’ll Be Doing (Essential Duties)
Award Management Support: 50%
Award Processing and System Data Quality

Ensure data integrity for AMS records by performing regular review of portfolio data for completeness and required supporting documentation
Ensure assigned AMS workflows are completed in a timely and accurate manner in support of efficient processing of awards, liaising with the Humanitarian Finance and Compliance and Grants & Contracts units as necessary
Monitor Key Performance Indicators (KPIs) for DHR awards team, support related award management processes, and advise on needed areas of improvement

Follow up to ensure Fund Summaries are activated on-time
Monitor the monthly reporting process and follow up on any outstanding submissions
On-time closeout and closeout backlog reports

Support with Agresso data integrity (where relevant)

Priority Portfolio Support

Provide additional support to a portfolio of priority awards as needed, including

Proposal development support
Agreement Approval

Enter required agreement data into AMS, initiate approval workflow, and ensure timely approval

Project Kick-Off

Prepare project kick-off materials and circulate meeting notes with action items

Award Monitoring Calls

Attend award monitoring calls facilitated by DHR Sr./Specialists and circulate notes with action items

Donor Reporting (Narrative)

Support review of quarterly and final narrative donor reports generated by CO and circulate for additional input as necessary, ensuring that reports are finalized in a timely manner and ready for submission to donors
Support with submission of reports to donor.
Serve as the primary point of contact for specific awards as requested

 
Project Closeout

Support DHR Finance & Compliance team in the review of AMS records for completeness and compliance, to help ensure that awards in AMS are closed/deactivated on time

 
Proposal Development: 30%

Support the development and review of concept notes and proposals, as requested
Support preparation of proposal annexes
Support with donor readiness checks of proposal documents
Obtain required signatures and approvals for proposal documents
Support the department/agency to maintain information and knowledge management systems for business development (ensuring documents are posted on AMS as applicable, maintaining guidance libraries, documenting lessons learned, etc.)

 
 
Knowledge Management and Data Analysis: 20%

Support all donor accounts in developing and maintaining dashboards by reviewing agency data sources to ensure accurate portfolio reporting of new raise
Ensure monthly production of a portfolio update for the Humanitarian Business Team (HBT), and suggest improvements in HBT data analysis and visualization as appropriate
Analyze DHR performance on award management KPIs in an effort to identify root causes and inform reporting to the agency leadership
Maintain department information management systems for award records and portfolio data, ensure regular checks for consistency
Respond to ad hoc requests for tailored data analysis in support of specific meetings, presentations, etc.
Support the design, finalization and roll out of SOPs and other guidance materials

 
Potential Travel: up to 5-10%

Travel to Save the Children country offices to provide award or proposal support as necessary

Required Qualifications

High School Diploma
Minimum 3-4 years’ office experience, to include experience in office and/or team support (such as data entry, research and analysis, scheduling, tracking of deliverables)
Excellent computer skills (Word, Excel, PowerPoint, databases). Preferred Excel and PowerPoint power user and/or experience using Power BI
Experience in data management and information technology systems (such as award management systems and/or online project management systems)
Strong professional level writing, editing and proofreading skills
Demonstrated organizational skills and attention to detail
Ability to handle multiple tasks and ensure timely completion of short- and long-term projects
Ability to adapt to changing environment and workload
Ability to work under pressure and prioritize accordingly
Interest in humanitarian (emergency) programming

Preferred Qualifications

Ability to speak a second, relevant language (French and Spanish preferred).
General knowledge of key humanitarian donors (BPRM, OFDA, UNHCR, and WFP)
Experience working in humanitarian (emergency) response and/or in a humanitarian NGO HQs
Ability and willingness to travel 5-10% of the time, primarily internationally

 
Why you should join the Save the Children Team…
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
 
 
About Save the Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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