Senior Grants and Subcontracts Manager, USAID/Rwanda Modernizing Agriculture Activity 33 views

Senior Grants and Subcontracts Manager, USAID/Rwanda Modernizing Agriculture Activity
Project Overview and Role:
The United States Agency for International Development/Rwanda (USAID/Rwanda) intends to award an acquisition activity through a competitive process, subject to availability of funding. The Modernizing Agriculture (ModAg) Activity aims to support increased agriculture productivity and income, access to finance and markets, and access and consumption of nutritious food products in Rwanda, while increasing the resilience of the agriculture and food systems to the changing climate. ModAg will use a facilitative approach to support market actors from the public and private sector to develop Rwanda’s agricultural sector.
Palladium seeks a Grants and Subcontracts Manager based in Rwanda to manage all the Activity grants and subcontracts operations in the USAID-funded ModAg Activity.
Primary Duties and Responsibilities:
Responsible for overseeing grants and subcontracts awarded under ModAg and ensuring compliance with USAID requirements
Review and finalize ModAg Grants Under Contract (GUC) Manual and related program documents
In accordance with Palladium’s USAID-approved GUC Manual, develop and execute all aspects of the GUC process, including development of the GUC Manual
Manage grant and subcontracts tracking systems to ensure the timely and compliant execution of all grant agreements
Coordinate grants and subcontract management activities with home office project management unit
Guide and advise grantees/subawardees on the interpretation of grant terms and conditions and client rules and regulations; provide training, guidance, and mentorship to grantee/sub-awardee counterparts
Take initiative and provide creative solutions to complex contractual/compliance problems, working with Palladium team members on project-wide initiatives and issues
Manage the grants/subawards procurement of goods and services including, but not limited to: Draft RFQs, RFPs, and RFAs solicitating concept papers, statements of qualifications, and grant sub-contract award proposals; Manage the selection process during proposal evaluations including evaluation memos and selection justifications; Facilitate negotiations with awardees; Draft, review, and finalize the resulting grant/subaward document
Prepares, organizes, and maintains grant records and files documenting grant award, modification, performance and compliance
Provide contract briefs to document new grant awards, modifications, and administrative changes
Participate in the implementation and monitoring of grants milestones, tracking grants deliverables and monitoring grants delivery against grants budget
Review and process request for payment invoices for milestone(s) achieved and verified
Maintain the grant portfolio database and project grant data on relevant grant database system and Project SharePoint site for all grants mechanisms, ensuring up to date records at all times
Manage the development and presentation of internal and external reporting (for example: Internal grants reviews, grants risk assessments, grants annual reviews, and grants deliverables)
Required Qualifications:
Strong experience in international grants management, preferably managing large complex USAID grants
Demonstrated background ensuring compliance on large complex donor funded programs and current knowledge of USAID rules and regulations
Proven track record of working collaboratively with various stakeholders
Strong interpersonal skills to maintain good relations with the relevant partners and counterparts
Well organized, able to work independently, skilled in handling multiple tasks, able to adhere to deadlines
Strong leadership, communication, and interpersonal skills, including ability to develop and communicate a common vision and foster collaboration across an interdisciplinary team
Strong management skills to guide all project human, technical, and financial resources
Strong interpersonal, writing, and oral presentation skills in English and Kinyarwanda
Company Overview:
About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.
Equity, Diversity & Inclusion – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.

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