Program Officer – Pacific Labour Facility 145 views

Program Officer – Pacific Labour Facility

Company Overview:

About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value.  We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.

Diversity, Equity & Inclusion – We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.  

Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at accessibility@thepalladiumgroup.com 

Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse.  All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process. 

Project Overview and Role:

The Pacific Labour Facility (PLF)
facilitates seasonal and longer-term work opportunities for Pacific workers in
Australia. It connects Australian employers with Pacific workers, supports
the administration of the Pacific Labour Scheme and provides targeted support
to the Seasonal Worker Programme.

You will support the day-to-day
operations of the PLF team, including domestic and international travel
arrangements, financial management tasks, procurement, administration, office
management and HR related tasks such as leave management. 

Primary Duties and Responsibilities: 

• Support the management of the PLF Brisbane office, including:

– Asset management
– Managing PLF stock of stationery and materials
– Orientation support and visitors (including DFAT counterparts and delegations from the Pacific)
– Administration of leave and payroll tasks.

• Maintain digital filing system, office supplies track record, databases of contacts, office utilities usage, etc.
• Ensure that office and program procurement is compliant with Commonwealth Procurement Rules and Palladium policies, including obtaining competitive quotations, preparing procurement records and documents, and maintaining asset registers
• Undertake reception duties as required, such as answering the phone, managing room bookings, taking minutes of meetings, and supporting visitors to the office
• Support the administration team in the efficient management of the office, including ensuring the office space and kitchen is clean and tidy.

Required Qualifications:

It is essential that you
have excellent attention to detail, ability to work to a range of deadlines,
and experience operations
or administration, especially in support of a large team or organisation.

This role will provide you with the opportunity
to work across a diverse range of stakeholders, so it is important you have
good interpersonal
skills, including in a cross-cultural context. 

Key personal skills and attributes you must tick:

• Proven track record in office management systems and procedures
• High level proficiency in Word, Excel, PowerPoint and web browsers
• Ability to work to deadlines, and to balance competing priorities.

Due to the evolving nature of our program, it is possible that an Adviser may be expected to undertake duties that fall outside the remit of their original Terms of Reference to ensure the ongoing success of the program. Where this is required, it will be on the basis that:

• The adviser has the skills and experience to fulfill the duties
• The arrangement will be short term in nature

The Program Officer position is classified at A1 under the DFAT Aid Adviser Remuneration Framework (ARF). The successful candidate will be offered an initial contract to 30 June 2023.

You must have valid Australian work rights to be considered for this position – visa sponsorship is not available for this position.

This is a Brisbane based role. Candidates who are willing to relocate for the position must do so at their own expense as no relocation package is available.

Applications close on 28 November 2021 – due to the urgent nature of this vacancy applicants are strongly encouraged to apply early as interviews will be coordinated once suitable applications are received.

For complete Terms of Reference (TOR) click here.