Warehouse Officer -Inbound (Nationals Only) 159 views

 Job Description

Position:WarehouseOfficer, Inbound

Location:Koidu, Kono

Reports to:Warehouse Manager

Organizational Profile:

Partners In Health Sierra Leone (PIHSL) is the Sierra Leone arm of Partners In Health, a Boston based international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change.

General Responsibilities: 

The Warehouse Officer is responsible for receiving items into the warehouse both physically and in OpenBoxes, doing physical check for lot numbers and quantities, and ensuring match between OpenBoxes receipt and physical receipt. Items enter the warehouse though purchase orders, international shipments, and local shipments. When items are received, the Warehouse Officer will updateOpenBoxes, PIH’s supply chain management software system, and ensure the goods are properly stored or distributed as required. The Warehouse Officer plays an essential role in ensuring that data is entered accurately and on time, which directly contributes to the accuracy of PIH’s reorder and budget forecasts, as well as the success of PIH’s annual audit.

Specific Responsibilities:

–          Confirm quantities, lot numbers, and expiration dates of items received in OpenBoxes

–          Ensure incoming shipments are received in OpenBoxes a timely fashion, upon physical check of all quantities, lot numbers, and expiration dates

–          Ensure all outgoing transactions are registered in OpenBoxes at time of issue. In case of internet outage, transactions should be entered as soon as possible after internet returns

–          Enter inventory adjustments needed as a result of the cycle count process or annual inventories

–          Proactively identify data errors and work with supply chain team members to correct and find solutions to avoid future errors (example: new item creation, inventory adjustments)

–          Provide back-up data entry support to Freetown office supply chain colleagues as needed

–          Participate in training supply chain colleagues on OpenBoxes functionality as needed

–          Operate with a high level of integrity and responsibility

–          Follow all security protocols

–          Communicate about status of incoming goods to recipients

–          Support supply chain colleagues with other duties as assigned

Qualifications:

–          Minimum Higher Diploma/Bachelors degree in Finance, Procurement, Supply Chain Management, or related field

–          Minimum 3 years’ combined experience in finance, procurement, and/or logistics domains, preferably in international organizations dedicated to humanitarian programs with demonstrated experience in handling  emergencies

–          Demonstrated ability in managing competing tasks and priorities; skilled in using Microsoft Office software specifically Excel and Outlook

–          Strong initiative and self-motivated, with a strong commitment to teamwork and humanitarian principle

–          Flexible, enthusiastic and willing to learn from others

–          Disciplined and ready to take security seriously

–          Ability to establish and maintain good working relationships in a multi-ethnic, multi-cultural and multi-disciplinary environment

–          Energy and stamina to withstand long working hours and often stressful conditions

–          Having fast analytical skills for risk assessment and able to work in a fast-paced environment and manage multiple tasks simultaneously

–          Demonstrated ability to interact professionally with multicultural staff, suppliers, and partners

–          Interest in social justice and health care

–          Professional proficiency in English is required

–          Must not hold dual employment

PIH is an equal opportunity employer and does not discriminate on the basis of sex, religion, tribe or region. Female applicants are encouraged to apply and only shortlisted candidates will be contacted.