Senior Francophone Associate, Remote 37 views

Organization: Chemonics
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Chemonics seeks a Senior Associate, Program Management, Francophone to join its Supply Chain Management (SCM) unit in support of the USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) project. The senior program associate provides advanced support with project administration and completes professional and administrative tasks related to supporting global project(s) implementation in a specific business unit (BU). Supports proposal and new business development efforts within a specific BU and company-wide. We are looking for individuals who have a passion for making a difference in the lives of people around the world! Responsibilities: Project Management
Responds to and answers questions from corporate and project offices regarding client policies and regulations
Liaises directly with relevant support departments, such as human resources and compliance, to ensure project compliance with rules, regulations, and corporate policy, in consultation with program manager or director as appropriate
Tracks, and when appropriate, reviews project and financial deliverables and reports for completeness and readiness for submission; may provide copy-editing support as needed
Drafts and tracks administrative and financial project requests and changes to clients and partners, including approvals for staffing, financial reporting and tracking, activity modifications, and budget adjustments; may liaise with corporate office and project staff and partners staff to obtain information and submit approvals
Leads recruitment efforts for expatriate and local staff under supervision of a manager / director, including sourcing candidates, conducting interviews, checking references, collecting employment verification documentation, and providing finalist feedback
Supports monthly reforecasting for project budget; drafts monthly budget and staffing memos; participates in corporate budgeting process as requested
Provides review of local expenses, supporting documentation, and draft invoices to manager for review and approval
Analyzes and submits subaward invoices and backup documentation; drafts subawards and modifications; liaises closely with subaward partners on contractual issues
Completes data entry of monthly project invoicing, subaward partner and consultant information, expense reports, and other types of data as requested
Provides travel support for employees and consultants by gathering relevant travel information, reserving tickets, and seeking necessary travel authorizations and approvals; liaises with traveler to collect expense reports and required backup documentation
Processes monthly wire transfer requests and provides initial reviews to ensure completeness and accuracy; submits final wire transfer request package for approval
Drafts and submits employment agreements and collects necessary backup documentation to complete administrative procedures for onboarding
Facilitates fielding and repatriation of employees and consultants by submitting separation paperwork, updating allowances, coordinating travel and household effects repatriation
Facilitates securing residency permits, tax documentation, and housing for expatriate staff; oversees the administration of expatriate staff allowances
Leads Project Management Unit (PMU) efforts for complete and comprehensive project documentation by saving relevant project documents and approvals to project SharePoint files and facilitating document reviews and file audits as appropriate
Schedules and leads meetings, prepares agenda, and capture notes as appropriate
Participates in internal and external training events to strengthen core competencies for project management in line with donor regulations and Chemonics corporate standards
May contribute dedicated time to other workstreams and functions to achieve BU goals, including new business, operations, and technical practice contributions
New Business and Technical Development
Participates on proposal teams in specific line roles of increasing complexity, including, but not limited to, past performance writer, corporate capabilities writer, expatriate and/or local recruiter, section writer, cost preparer, coordinator, and subcontractor/subaward partner liaison; provides mentorship
Travels when appropriate to conduct information-gathering regarding new business efforts, including meeting with potential subaward partners
Contributes to technical practice(s) as required by BU and corporate needs and performs other duties as required
Qualifications:
Bachelor’s degree or equivalent work experience
Fluency in English and French required
Minimum 2 years of relevant administrative or professional work experience, including 1 year of contractual, procurement, project management, or related experience
Interest in health or supply chain preferred
Experience with data entry, filing, cataloguing, retrieving, and preserving records preferred
Communicates clearly and concisely in both verbal and written communications; strong cross-culture communication and sensitivity skills
Demonstrated experience multitasking with attention to detail, organization, and time management skills
Demonstrated experience following standard practices and procedures, receiving general instruction and supervision, and contributing to projects and initiatives
Excellent customer service and interpersonal skills
Works independently and as part of a team
Demonstrated resourcefulness in problem solving and initiative to learn new skills
Strong knowledge of Microsoft Office applications
Language proficiency for assigned geographic area preferred
Previous experience working in international development and/or living or conducting volunteer work in developing countries a plus
Willingness to travel for up to 8 weeks per year
Demonstrated leadership, versatility and integrity
Application Instructions:
Apply through our career site at by May 12, 2022. No telephone inquiries, please. Only finalists will be contacted.
Chemonics is an Equal Opportunity Employer Chemonics is an equal opportunity/affirmative action employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics. Military veterans, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. Pay Transparency Nondiscrimination Provision Chemonics will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Chemonics, or (c) consistent with Chemonics legal duty to furnish information. 41 CFR 60-1.35(c)
COVID-19 Recruitment Information Chemonics International is monitoring COVID-19 activity around the world. The health and wellbeing of our staff is of the utmost importance to us, and we continue to hire for all open roles with interviewing and on-boarding done virtually. Our new hires and current staff working from our Washington, DC, Arlington, VA, and London offices will temporarily work from home until it is safe to return to our offices.
COVID-19 Vaccination Information Chemonics requires all US employees to be fully vaccinated.