Accounts Payable Specialist 40 views

Accounts Payable Specialist
About Palladium:
Palladium is a global company working to design, develop and deliver positive impact on the lives and livelihoods of people around the globe; broaden access to health, water, power, and infrastructure; build enduring, sustainable, and transformative institutions and market systems to address global challenges; and conserve the natural world. We operate in over 90 countries and have a workforce of 3,000 talented, motivated, and diverse staff of all religions, races, languages, and gender identities.
This Opportunity:
The main responsibility of this position is to ensure recording of vendor invoices and intercompany charges and costs, and corresponding payments are completed in an accurate and timely manner and in compliance with the appropriate terms and internal controls.
Location:
This position is based in Palladium’s Washington D.C. office.
You and Your Career:
If you are a problem-solver, collaborator, and doer, have strong organizational skills, attention to detail and you have expertise in Accounts Payable, we are interested in hearing from you.
We are a learning organization and provide growth opportunities from the start. We pride ourselves on giving you the freedom, resources, and guidance to chart a fulfilling career!
Reporting and Supervision:
The role will report directly to the Accounts Payable team lead.
The role may be required to liaise closely with:
Global Finance and Accounting team
Project Management Teams
Vendors and staff
Tax Authorities and other Government or official authorities, both domestic and offshore
Regional Directors, Project Directors, Operations Group and most other units in the Company and professional service providers
Primary Duties and Responsibilities:
Process vendor invoices, travel expenses and purchase vouchers of foreign subsidiary companies.
Maintain and use advanced spreadsheets.
Prepare payments to vendors and staff.
Match purchase orders or contracts and authorization forms to vendor invoices and check to ensure they have all the relevant information and are coded correctly.
Review, correct and organize vendor invoices and create vouchers for data entry
Set up vendors in Costpoint system and maintain reconciled records for accurate preparation of year-end Form 1099 reporting
Reconcile the creditors to statements and ensure the general ledger reconciles with the accounts payable sub-ledger
Prepare checks, ACH and wire transfers and provide notice of payments to employees and vendors
Process expense claims and credit card statements
Resolve and respond to vendors/suppliers and employees’ inquiries promptly and in a positive manner
Maintain an organized filing system and coordinate archiving of old records
Prepare analysis of AP, prepaid and advance accounts and reconcile payments
Assist in the development and implementation of priorities, policies and procedures relating to Accounts Payable
Assist line manager with any audit requests / documentation.
Formulating any reports as requested by Management, HR, or Finance
Any other duties as required within Finance and Accounting
Duties to support Payroll and timesheets from time to time as required by the Assistant Controller
Key Competencies Required:
High standard of written and verbal communication skills in English
Exceptional level of attention to details and accuracy, including continuous self-checking of all inputs and transactions
Quick starter with proven ability to deal with complex issues with AP vouchers, vendors and employees
Ability to work independently and be able to operate as part of a team and able to communicate in a polite and respectful manner at all times
Ability to communicate effectively within different cultural contexts
Excellent administration, organization and planning skills
Strong ability with other Microsoft Office programs (in addition to the expertise in Excel)
Professional Expertise/Competencies Preferred:
Experience in full function of Costpoint Accounts Payable or GL Accounting including multi-currency entries and rate of exchange (ROE) controls.
Understanding of basic accounting practices and procedures
Experience of excel functions including the ability to manipulate data and formatting and a thorough understanding of pivot tables and look up functions.
Equity, Diversity & Inclusion – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
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