Jhpiego
Jhpiego
Jhpiego
United States
United States,
Organization: Jhpiego
Country: United States
City: Baltimore
Office: Jhpiego in Baltimore
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Sr. Program Coordinator
Location US-MD-Baltimore
Job ID : 2022-4598
Category : US Based Positions
Overview
Sr. Program Coordinator needed to support program operations in several francophone countries in West and Central Africa. This includes working in close collaboration with the Program Officer, Finance Manager, and representatives from different Jhpiego departments (e.g., Contracts Management Compliance Division [CMCD], Travel, Procurement, Global External Communications Office [GECO]) to support country teams and global projects to successfully implement projects. Sr. Program Coordinator is responsible for ensuring that administrative tasks are completed. The exact support needed will vary by country, but will likely include: US-based procurement, processing contracts, setting up payments from US, setting up meetings, taking notes, reviewing/editing reports, minor translation needs for certain countries, etc.
Responsibilities
Support activities in start-up, workplanning and close out, which could include:
Set up routine meetings to review status of startup plan
Process consultant contracts liaise with GHR to assist with setting appropriate rates for consultants
Manage procurement plan
Procure HQ items
Procure country items
Set up preferred vendors
Travel to country to find and set up office space, set up and pay vendors, etc.
Schedule routine country and donor meetings (including HQ Ops meetings) with all relevant people, take notes including follow-up action items and person responsible
Manage one partner subaward to ensure that scope and budget are on track
Maintain Team Site (notes, project file and documents) and ensure all project documents are uploaded on internal intranet site
Coordinate with internal and external stakeholders to develop project visibility
Light editing of project reports and routing reports, documents, communications materials through GECO’s Workfront system as needed
Support internal presentations in Baltimore for countries supported
Hire/pay US based vendors consultants
Manage procurement plan with in-country team
Procurement of items from US via internal Jhpiego procurement system
Travel support for country team to HQ or conferences
Registration country team at conferences
Track awards/mods/and payments for sub-awards
Process requests through GECO
Set up routine closeout meetings
Ensure Admin closeout tasks completed (per workplan);
Work with CMCD to make sure all HQ vendors paid
Sub-awardees closed out
Project Documents stored according to policy
Disposition plans
Required Qualifications
Proficient French language skills
BA or equivalent with 2+ years’ program and administrative experience in international environment
Understanding of global health and development approaches
Knowledge of administrative processes and approaches and financial reporting and reconciliation
Knowledge of contracts and global program operations
Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
Experience living, working, or studying overseas preferred
High proficiency in writing and editing letters, reports and documents
Very strong organizational skills
Strong decision-making skills and results-oriented approach
Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
Comfortable with a team approach to programming and the ability to manage several major activities simultaneously
Availability to travel independently in new environments (at 30%)
Proficiency in MS Office – Word, Excel, PowerPoint, SharePoint, MS TeamSites
