Grants Officer for UK PACT 62 views

Grants Officer for UK PACT
Project Overview and Role:
Primary Duties and Responsibilities:
Project overview
The UK PACT programme, funded by the UK Foreign, Commonwealth and Development Office (FCDO) aims to improve the effectiveness of key institutions (public, private and civil society) in partner countries so that they can deliver accelerated emission reductions and raise the ambition of their Nationally Determined Contributions (NDCs) targets.
Specifically, the programme will deliver the following results:
An increase in the capacity and capability of partner institutions (national, sub-national and civil society) to deliver enhanced and accelerated climate actions; and
An increase in in-country buy-in to urgently facilitate low-carbon development.
Palladium has been contracted to manage grant funding and provide technical assistance to UK PACT Partner Countries, currently comprising Colombia, Indonesia, Kenya, Malaysia, Mexico and South Africa.
To support implementation of this programme, Palladium is recruiting a Grants Officer on a fixed-term basis.
We are keen to recruit for this position as soon as possible, and interviews will commence when suitable applications have been received.

Overview of Palladium
Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits. For the past 50 years, we have been making Positive Impact possible. With a team of more than 3,000 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved – and is committed to continuing to improve – economies, societies and most importantly, people’s lives.
Scope of Work
Your role will be to support the Grants Manager in the oversight, management and administration of all grant funds, as part of the UK-based core team. Regional teams, comprising two people in each Partner Country, will manage key relationships with grantees and be the front face of managing the grants with the grant recipients. The Grants Manager and Grants Officer, together, will provide a coordinated central function and support regional teams in the management of their grant portfolios. The key responsibilities are outlined below:
Grant Management
Work in collaboration with the Grants Manager to design and implement grant management processes, including documentation for internal and external use.
Work in collaboration with the Grants Manager throughout the grant implementation to perform Due Diligence on potential grantees such that the team can take the necessary care, attention and discretion prior signing grant agreements and during the implementation. These include:
Support in ensuring adequate and transparent institutional and governance structures, and robust and reliable financial internal control systems.
Support in assessing the institutional capacity of grantees and subcontractors to effectively implement and recommend actions to strengthen their administrative and financial management systems.
Support in performing spot checks.
Support in identifying projects in extreme risk markets that require enhanced due diligence
Support in consolidating compliance issues within Palladium required compliance reports
Collate and verify all documents received (e.g. references, background checks, etc.)
Support on confirming eligibility of grantees.
Perform formal evaluation of each application.
Contribute to the review of all proposed budgets and project activities during the proposal stage to assess each applicant’s capacity to utilise budgets in the project time frame and ensure that all budgets are compliant with the guidelines set for the round.
Review final work plans, evidence requirements and budgets with successful applicants, taking into account any conditions imposed by the Panel
Contribute to and prepare the grant allocation, disbursements, and forecast schedules, as required
Support in tracking all financial disbursements to grantees
Obtain and review evidence submitted by grantees as proof of milestone achievement
Contribute to identifying risks and maintaining a risk dashboard at portfolio level highlighting potential risks and issues (operational, fiduciary and reputational) and mitigation plans (e.g. additional reporting, audits, etc.) for each grant
Support in coordinating monthly portfolio review meeting with FCDO team and provide updates including on the risk dashboard
Contribute to the provision and maintenance of portfolio level report per round with analysis on the financial status of each grantee, project progress, and highlighting potential risks (including delays) to Grants Manager
Maintain relevant filing for key documents.
Collect end of grant reports (project and financial)
Work with team members in the preparation and completion of financial audits as required.
Write overall assessment of the grant; provide feedback to grantees
Archive all grant-related documents and share with FCDO
Ensure that goods and services are purchased by each grantee according to Palladium Procurement policy and guidelines. Ensure that good and services are maintained according to processes and specifications that maximise quality and minimise lifetime cost and fully comply with FCDO Guidelines with asset management.
Relationship Management
Develop and manage strong working relationships with the project’s regional teams, contact points at FCDO, project partners and other stakeholders.
Represent the project both with the client, and external audiences as needed
Develop strong working relationships and a regular dialogue on project progress and challenges with the Palladium team working on the project.
Training
Provide necessary training, capacity building and information to grantees and regional teams to enable compliance with the financial accounting, reporting and procurement requirements of their funding agreements.
Reporting
Ensure that grantees are meeting grant reporting requirements in a timely and accurate fashion, including quarterly narrative and financial reporting; review and provide feedback to the grantees and feed into Project Management’s Reporting Requirements.
Work with the Project Management team in preparation of quarterly and annual reports and work-plans.
Other Dutie
Performing any other duties reasonably required by the Grants Manager

Required Qualifications:
Person Specification
Experience of administering grant-funding mechanisms in any context, though ideally in the field of International Development;
Experience or understanding of due diligence, risk and compliance processes;
Experience of handling financial data with a high degree of accuracy;
Experience of supporting contracting and procurement processes;
Knowledge and understanding of international development and climate change, ideally with experience of working with the UK government,
Ability to synthesize and simplify information and communicate it in a lively, accurate and understandable manner;
Excellent English verbal, written and presentation skills;
Excellent attention to detail;
Detail-oriented and deadline-driven with strong organizational skills, and ability to work in a dynamic and agile environment with changing requirements and priorities;
Strong cross-cultural, interpersonal, management, diplomacy, and collaboration skills in highly complex structures involving multiple teams and stakeholders;
Relevant computer software skills and familiarity with accounting software (including, at a minimum, the standard applications in MS Office).
Company Overview:
About Palladium – Palladium is a global leader in the design, development and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with governments, businesses, and investors to solve the world’s most pressing challenges. With a team of more than 3,000 employees operating in 90 plus countries and a global network of over 35,000 experts, we help improve economies, societies and, most importantly, people’s lives.
Equity, Diversity & Inclusion – Palladium is committed to embedding equity, diversity, and inclusion into everything we do. We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice. We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity and expression, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.
Should you require any adjustments or accommodations to be made due to a disability or you are a neurodivergent individual or for any other circumstance, please email our team at accessibility@thepalladiumgroup.com and we will be in touch to discuss.
Safeguarding – We define Safeguarding as “the preventative action taken by Palladium to protect our people, clients and the communities we work with from harm”. We are committed to ensuring that all children and adults who come into contact with Palladium are treated with respect and are free from abuse. All successful candidates will be subject to an enhanced selection process including safeguarding-focused interviews and a rigorous due diligence process.
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